# QBI - optional QuickBooks interface **URL:** https://forum.ayanova.com/c/ayanova/qbi-optional-quickbooks-interface/28.md [Latest](https://forum.ayanova.com/latest.md) · [Categories](https://forum.ayanova.com/categories.md) --- ## [About the QBI - optional QuickBooks interface category](https://forum.ayanova.com/t/about-the-qbi-optional-quickbooks-interface-category/583)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 0\ **Last updated:** [June 27, 2018, 7:25pm UTC](https://forum.ayanova.com/t/about-the-qbi-optional-quickbooks-interface-category/583 "2018-06-27T19:25:19Z")
This category is where you may find answers to common questions regarding use of the QBI option with your desktop QuickBooks Also see specifics in the QBI online Help documentation https://www.ayanova.com/QBI7webHelp/in… --- ## ["Quickbooks doesn’t appear to be open on this computer…” error](https://forum.ayanova.com/t/quickbooks-doesn%E2%80%99t-appear-to-be-open-on-this-computer%E2%80%A6%E2%80%9D-error/1890)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [March 21, 2010, 8:13am UTC](https://forum.ayanova.com/t/quickbooks-doesn%E2%80%99t-appear-to-be-open-on-this-computer%E2%80%A6%E2%80%9D-error/1890 "2010-03-21T08:13:00Z")
You have confirmed all of the requirements for QBI are as outlined in the QBI Help documentation and although you have QuickBOoks running on your computer with your QuickBooks database open as per the steps, when you run… --- ## [QBI Memo Field Import](https://forum.ayanova.com/t/qbi-memo-field-import/2135)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [August 16, 2014, 5:45am UTC](https://forum.ayanova.com/t/qbi-memo-field-import/2135 "2014-08-16T05:45:04Z")
We would love to be able to edit the memo information imported from ayanova to quickbooks. The problem is that when we use the statement creator in quickbooks, it includes the memo text with the invoice number. We would… --- ## [If receive error message RatePickList: ID not found: or ClientPickList or RatePickLis](https://forum.ayanova.com/t/if-receive-error-message-ratepicklist-id-not-found-or-clientpicklist-or-ratepicklis/2077)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [November 9, 2011, 3:01pm UTC](https://forum.ayanova.com/t/if-receive-error-message-ratepicklist-id-not-found-or-clientpicklist-or-ratepicklis/2077 "2011-11-09T15:01:35Z")
Wanted to post this as a reminder to users of QBI: \[b\[Issue:\[/b\] You select to invoice, and receive error message similar to one of the following: PartPickList: ID not found: or ClientPickList: ID not found: or Ra… --- ## [Ayanova Workorder items displayed in Quickbooks invoice](https://forum.ayanova.com/t/ayanova-workorder-items-displayed-in-quickbooks-invoice/1314)
**Author:** [@dataserv](https://forum.ayanova.com/u/dataserv)\ **Replies:** 1\ **Last updated:** [May 2, 2007, 8:37am UTC](https://forum.ayanova.com/t/ayanova-workorder-items-displayed-in-quickbooks-invoice/1314 "2007-05-02T08:37:00Z")
When running QBI and converting a workorder into QBs with multiple Labor entries, The Service Rate Qty and Rate are not listed on the resulting invoice with the corresponding service details. Rather, all the individual S… --- ## [Known issue if attempt to import parts with negative onhand amounts into QB using QBI](https://forum.ayanova.com/t/known-issue-if-attempt-to-import-parts-with-negative-onhand-amounts-into-qb-using-qbi/2315)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [December 16, 2016, 3:39pm UTC](https://forum.ayanova.com/t/known-issue-if-attempt-to-import-parts-with-negative-onhand-amounts-into-qb-using-qbi/2315 "2016-12-16T15:39:46Z")
It has come to our attention that the following can occur. We are listing this here for your information. Scenario: One or more AyaNova parts have negative On Hand amounts Attempt to perform an import of parts into Qu… --- ## [Possible solution for QuickBooks issue 0x80040300 when invoicing](https://forum.ayanova.com/t/possible-solution-for-quickbooks-issue-0x80040300-when-invoicing/2303)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [February 24, 2016, 4:32pm UTC](https://forum.ayanova.com/t/possible-solution-for-quickbooks-issue-0x80040300-when-invoicing/2303 "2016-02-24T16:32:47Z")
A service company using AyaNova 7 and QBI encountered the following message: Invoicing completed with some errors: Invoice: Invoicing failed due to the following error: Exception from HRESULT: 0x80040300" Note that t… --- ## [Parameter Not Valid linking mapping QBI after upgrading QuickBooks](https://forum.ayanova.com/t/parameter-not-valid-linking-mapping-qbi-after-upgrading-quickbooks/2217)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [January 17, 2014, 10:20am UTC](https://forum.ayanova.com/t/parameter-not-valid-linking-mapping-qbi-after-upgrading-quickbooks/2217 "2014-01-17T10:20:55Z")
Wanted to post this in the event this occurs for any others: Scenario: Latest AyaNova 7.2 in use (including hotfixes) Was running QuickBooks Pro 2013 US Updated QuickBooks to Pro 2014 When tried to tried to link a c… --- ## [Multi work order invoicing](https://forum.ayanova.com/t/multi-work-order-invoicing/2121)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 3\ **Last updated:** [August 1, 2012, 12:46pm UTC](https://forum.ayanova.com/t/multi-work-order-invoicing/2121 "2012-08-01T12:46:28Z")
Every time I try to --invoice selected items— into—multiple WO to single invoice, I end up getting single invoices for all the items I selected. I have a client open with 60 or so WO’s ready to invoice. I just select th… --- ## [QB Integration, restricting certain data from moving from Ayanova to QB Invoice](https://forum.ayanova.com/t/qb-integration-restricting-certain-data-from-moving-from-ayanova-to-qb-invoice/2083)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [January 5, 2012, 9:38am UTC](https://forum.ayanova.com/t/qb-integration-restricting-certain-data-from-moving-from-ayanova-to-qb-invoice/2083 "2012-01-05T09:38:38Z")
We are preparing to “integrate” our Ayanova with our QB. Am concerned that certain internal required data that we include on our Ayanova Service order will end up on QB invoice? How can that information be restricted?:… --- ## [No Charge Quantity being invoiced](https://forum.ayanova.com/t/no-charge-quantity-being-invoiced/2003)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [February 23, 2011, 2:54pm UTC](https://forum.ayanova.com/t/no-charge-quantity-being-invoiced/2003 "2011-02-23T14:54:30Z")
We have noticed that when we place labor or parts in a workorder and provide it a No Charge Quantity it is still pulled into the QB invoice. Am I misunderstanding the No Charge Quantity feature? I am assuming that item… --- ## [Possible solutions for error "QuickBooks found an error when parsing the provided XML text stream"](https://forum.ayanova.com/t/possible-solutions-for-error-quickbooks-found-an-error-when-parsing-the-provided-xml-text-stream/1730)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 1\ **Last updated:** [February 17, 2011, 2:12pm UTC](https://forum.ayanova.com/t/possible-solutions-for-error-quickbooks-found-an-error-when-parsing-the-provided-xml-text-stream/1730 "2011-02-17T14:12:51Z")
If when attempting to run QBI you get the following error: System.Runtime.InteropServices.COMException (0x80040400): QuickBooks found an error when parsing the provided XML text stream. two different solutions have bee… --- ## [Anyone switch from PeachTree to QB?](https://forum.ayanova.com/t/anyone-switch-from-peachtree-to-qb/1970)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [February 15, 2011, 8:16am UTC](https://forum.ayanova.com/t/anyone-switch-from-peachtree-to-qb/1970 "2011-02-15T08:16:21Z")
Phil here, Production Manager for small-mid Texas HVAC/Electrical Sales & Service Co. Looking for Service Management software that will work for us BUT we use PeachTree Accounting and it looks like almost all SM softwa… --- ## [Accounting](https://forum.ayanova.com/t/accounting/1947)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [August 8, 2010, 3:32pm UTC](https://forum.ayanova.com/t/accounting/1947 "2010-08-08T15:32:25Z")
Hi, do you plan to add simple accounting in the list of add-on for accounting? --- ## [Error "Windows - No Disk" trying to run QBI](https://forum.ayanova.com/t/error-windows-no-disk-trying-to-run-qbi/1856)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [February 1, 2010, 1:23pm UTC](https://forum.ayanova.com/t/error-windows-no-disk-trying-to-run-qbi/1856 "2010-02-01T13:23:00Z")
An AyaNova user running QBI and AyaNova experienced the following, and we wanted to post here what resolved for the benefit of any one else that encounters such an issue: Every time QBI tries to communicate with QB it g… --- ## [QBI mapping?](https://forum.ayanova.com/t/qbi-mapping/1849)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [January 27, 2010, 2:19pm UTC](https://forum.ayanova.com/t/qbi-mapping/1849 "2010-01-27T14:19:00Z")
Is there a way to map all of the customer information including phone number into QuickBooks from Ayanova? When we import new customers into QuickBooks it is taking the address, but not phone number information. Also, if… --- ## [Transfering Inventory Quantity to QB](https://forum.ayanova.com/t/transfering-inventory-quantity-to-qb/1814)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [November 21, 2009, 4:05pm UTC](https://forum.ayanova.com/t/transfering-inventory-quantity-to-qb/1814 "2009-11-21T16:05:00Z")
Support, We have input our inventory into Ayanova. How do we get the quantity into QB. As a test I received a PO and the quantity did show up in QB but when I do adjustments it does not. Thanks, Mark Crum --- ## [Customer settings not recalling when invoicing from Ayanova](https://forum.ayanova.com/t/customer-settings-not-recalling-when-invoicing-from-ayanova/1813)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [November 11, 2009, 4:52pm UTC](https://forum.ayanova.com/t/customer-settings-not-recalling-when-invoicing-from-ayanova/1813 "2009-11-11T16:52:00Z")
Whenever I invoice a workorder from Ayanova to QuickBooks, the customer settings do not get “recalled” on the invoice. Specifically, I have different templates for different customers, shipping methods, and whether or no… --- ## [QBI invoice has workorder items out of order](https://forum.ayanova.com/t/qbi-invoice-has-workorder-items-out-of-order/930)
**Author:** [@dataserv](https://forum.ayanova.com/u/dataserv)\ **Replies:** 5\ **Last updated:** [April 30, 2009, 8:48am UTC](https://forum.ayanova.com/t/qbi-invoice-has-workorder-items-out-of-order/930 "2009-04-30T08:48:00Z")
When creating invoices in quickbooks 2006 with QBIv3, If the workorder has multiple time entries and work descriptions, QBIv3 invoices all the individual time entries on seperate lines first, and then lists the associate… --- ## [Quickbooks dll error during setup](https://forum.ayanova.com/t/quickbooks-dll-error-during-setup/1724)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 1\ **Last updated:** [April 24, 2009, 10:45am UTC](https://forum.ayanova.com/t/quickbooks-dll-error-during-setup/1724 "2009-04-24T10:45:00Z")
During installation of the AyaNova 5 qbi, I got a dll error. Now the qbi is not installed on my system. Why would this happen? --- ## [Quickbooks 'Customer Type' mapping to Ayanova 'Client Group'](https://forum.ayanova.com/t/quickbooks-customer-type-mapping-to-ayanova-client-group/1718)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 3\ **Last updated:** [April 13, 2009, 3:20pm UTC](https://forum.ayanova.com/t/quickbooks-customer-type-mapping-to-ayanova-client-group/1718 "2009-04-13T15:20:00Z")
Wetrack the various Maintenance Plans we sell to our customers in Quickbooks in the ‘Customer Type’ field(regular customer, SuperPlan customer, Value Plan customer) and we’d like to have this information linked by client… --- ## [If get a UTFDataFormatException error running QBI....](https://forum.ayanova.com/t/if-get-a-utfdataformatexception-error-running-qbi/1716)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [March 23, 2009, 3:36pm UTC](https://forum.ayanova.com/t/if-get-a-utfdataformatexception-error-running-qbi/1716 "2009-03-23T15:36:00Z")
Hi, we wanted to post here for other QBI users if you ever receive a similar message when you run QBI: An exception occurred! Type:UTFDataFormatException, Message:invalid byte 1 (’) of a 1-byte sequence.SAXParseExceptio… --- ## [boost\_regex-vc80-mt-p-1\_33.dll error](https://forum.ayanova.com/t/boostregex-vc80-mt-p-133dll-error/1661)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [December 5, 2008, 10:00am UTC](https://forum.ayanova.com/t/boostregex-vc80-mt-p-133dll-error/1661 "2008-12-05T10:00:00Z")
Hi I just wanted to post this here in the event any other user ever encounters this error message that may show afterthey have logged into QBI: AyaNova QBI: AyaNovaQBI.exe - Unable To Locate Component This application… --- ## [Solution to error message "Invoicing failed due to the following error: Object "xxxxxx-xxxxxxxxxx" specified in the request cannot be found. QuickBooks error message: Invalid argument. The specified record does not exist in the list.](https://forum.ayanova.com/t/solution-to-error-message-invoicing-failed-due-to-the-following-error-object-xxxxxx-xxxxxxxxxx-specified-in-the-request-cannot-be-found-quickbooks-error-message-invalid-argument-the-specified-record-does-not-exist-in-the-list/1593)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [June 27, 2008, 3:23pm UTC](https://forum.ayanova.com/t/solution-to-error-message-invoicing-failed-due-to-the-following-error-object-xxxxxx-xxxxxxxxxx-specified-in-the-request-cannot-be-found-quickbooks-error-message-invalid-argument-the-specified-record-does-not-exist-in-the-list/1593 "2008-06-27T15:23:00Z")
An AyaNova user contacted with the following error message: Object “220000-1168719388” specified in the request cannot be found. QuickBooks error message: Invalid argument. The specified record does not exist in the lis… --- ## [QBI Question](https://forum.ayanova.com/t/qbi-question/1575)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 3\ **Last updated:** [June 4, 2008, 11:47am UTC](https://forum.ayanova.com/t/qbi-question/1575 "2008-06-04T11:47:00Z")
Ok, The answer is probably in front of my face, but here it goes. I am a proud user of AyaNova and the QBI. I am using an ultra-portable notebook and a mobile printer for onsite work. On my notebook obviously is AyaNova… --- ## [Importing text from QB to Ayanova](https://forum.ayanova.com/t/importing-text-from-qb-to-ayanova/1402)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 3\ **Last updated:** [September 7, 2007, 8:53am UTC](https://forum.ayanova.com/t/importing-text-from-qb-to-ayanova/1402 "2007-09-07T08:53:00Z")
Once I have created an invoice from Ayanoa in QB can I use that information from that invoice and import it back into AyaNova to create a work order? I know this sounds confusing. Can the text from the descriptive text f… --- ## [Invoice failed to be created question](https://forum.ayanova.com/t/invoice-failed-to-be-created-question/1394)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 2\ **Last updated:** [August 26, 2007, 5:54pm UTC](https://forum.ayanova.com/t/invoice-failed-to-be-created-question/1394 "2007-08-26T17:54:00Z")
Hi Joyce, Received this error while trying to create an invoice for a customer ==\> Invoicing completed with some errors: Invoice: Invoicing failed due to the following error: There was an error when saving a Invoice.… --- ## [QBI Question](https://forum.ayanova.com/t/qbi-question/1378)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 3\ **Last updated:** [August 1, 2007, 4:37pm UTC](https://forum.ayanova.com/t/qbi-question/1378 "2007-08-01T16:37:00Z")
Hello, I do not have the QBI interface, but here’s my question; When QBI transfers data into QB, such as a work order with parts on it, is QB able to handle calculating Cost of Goods Sold? I read in a previous post tha… --- ## [If invoice for a QuickBooks client shows no taxes](https://forum.ayanova.com/t/if-invoice-for-a-quickbooks-client-shows-no-taxes/1257)
**Author:** [@AyaNovaSupport](https://forum.ayanova.com/u/AyaNovaSupport)\ **Replies:** 0\ **Last updated:** [February 23, 2007, 9:41am UTC](https://forum.ayanova.com/t/if-invoice-for-a-quickbooks-client-shows-no-taxes/1257 "2007-02-23T09:41:00Z")
This came up in a issue with a QBI user: One QuickBooks client when invoiced using QBI always resulted in no taxes being applied, even though other QuickBooks clients invoiced using QBI would show taxes for the same ite… --- ## [How to change QuickBooks invoice number](https://forum.ayanova.com/t/how-to-change-quickbooks-invoice-number/995)
**Author:** [@system](https://forum.ayanova.com/u/system)\ **Replies:** 2\ **Last updated:** [July 21, 2006, 8:48am UTC](https://forum.ayanova.com/t/how-to-change-quickbooks-invoice-number/995 "2006-07-21T08:48:00Z")
I want to change the invoice number that QuickBooks assigns the work order number when QBI invoices. I have adjusted the previous invoice numbers to what I want (which is the actual work order number=invoice number) but … [Next page](https://forum.ayanova.com/c/ayanova/qbi-optional-quickbooks-interface/28.md?page=1)